How to Backup Gmail Emails to PST File- 2 Easy Methods

Updated by Alhan Hale on Aug 28, 2021

Written by Bob Denver on Jan 25, 2020

About the Author

Are you looking for an efficient way to backup Gmail emails to .pst file? Stay here! On this page, you'll learn how to export Gmail to PST. There are 2 practical methods as shown below to download entire Gmail folder to Outlook data file with ease.

Ways to Save Gmail Emails as PST File

  • #1 Using Gmail to PST Converter
  • #2. Add Gmail Account to Outlook (IMAP Configuration)

In the below segment, you'll learn how to convert Gmail to PST file with or without Outlook. Continue reading, we'll discuss how to backup Gmail emails to Outlook Data File (.pst)in the upcoming part.

Method 1. How to Export Gmail to PST Without Outlook

Check out Gmail to PST Converter tool for Windows 11/10. This utility is designed to create PST file from Gmail mailboxes. The software offers a reliable solution to assist you in backing up entire Gmail emails to .pst even when MS Outlook is not installed in your pc.

download iconFREE DOWNLOADWindows 11/10/8/7

  • Maintain Mailbox Folder and Sub Folder Structure
  • Export Gmail to PST with Entire Mailboxes
  • Preserve Key Elements and MetaData
  • No limit to Backup Gmail emails to .pst
  • No Waiting time, Quick and Instant conversion


  • Enable Less Secure Apps from Google Security Settings in order to Sign into the Software
  • Also, make sure IMAP is enable in Gmail Account Settings

Steps to backup Gmail Emails to PST are as follows;

Step 1. Install and Run Gmail to PST Converter in your Windows PC.

Step 2. Sign in with your Gmail credentials and click Next.

backup gmail emails to pst

Step 3. Choose mailbox folder to convert into .pst file.

export gmail emails to pst

Step 4. Now select PST from saving drop down option.

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Step 5. Apply email filters to convert only specific emails. (Optional)

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Step 6. Choose output target location to save resultant file.

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Step 7. Click Backup button to start Gmail to PST export process.

backup gmail emails to .pst

The software will soon export Gmail emails to PST file and save it to your targeted location.

Method 2. How Do I Backup Gmail Emails to PST Using Outlook

Before you connect or add your Gmail account to Microsoft Outlook, you need to enable lMAP and Less Secure apps as you had done in Method 1. Also, turn on 2-step verification for Gmail and create an app password that will be used by MS Outlook to make a connection.

Step 1. In Outlook app, choose File > Add Account.

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Step 2. On Add Account Setup page, enter your name, Gmail address and password and click Next.

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Step 3. After adding Gmail account, click on Open and Export option.

convert gmail to pst

Step 4. Click Export to a file in Import/Export Wizard.

how to export gmail to pst

Step 5. Choose Outlook Data File and click Next button.

how to backup gmail emails to pst

Outlook will backup Gmail emails to .pst file and save at default location.


  • *Sync Process may take 24-48 hours depending of mailbox size
  • *No Email Filter Option Available

Skip Waiting Time! Backup Gmail Emails to PST Instantly

In a word, the standard procedure of converting Gmail to PST includes two ways as mentioned above. Choose the right one, that suits your requirement.

download iconFREE DOWNLOADWindows 11/10/8/7

Take the help from Gmail to PST Export Tool to backup Gmail emails to PST file effortlessly. No manual configuration is required. Also, you can convert multiple Gmail accounts into Outlook .pst file in one attempt.

Why Choose Gmail to PST Converter Tool

The software is loaded with dozens of useful features that will surely amaze you.

  • Backup Gmail Emails to Pen Drive, USB Drive, External Drive Directly
  • User Friendly Interface for Novices
  • Preseve and Hold Attachments
  • No Data Loss/modification will occur
  • Free Trial to export 25 emails to Gmail for FREE
  • Unlimited Backup with Lifetime Validity

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About Gmail to PST Export Tool

A useful toolkit to backup Gmail Emails to PST Without Outlook.

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