How to Backup Gmail Emails to Computer [3 Easy Methods]

Updated by Alhan Hale on Aug 22, 2022

Written by Bob Denver on Jan 02, 2020

About the Author

How can I download Gmail emails to pc in Windows 11? Today, I will be introducing 3 simple ways to backup Gmail emails to computer safely.

Gmail Backup Solutions

  • Method #1. Advik Email Backup Tool - Download Gmail Emails to PC Instantly
  • Method #2. Using Google Takeout - Free Service to Export Gmail Folders to Computer
  • Method #3. With MS Outlook - Manual Process to Backup Gmail Emails to Outlook File

Now save all emails from Gmail to computer by following above methods. To learn all the tricks to download Gmail messages to pc in bulk, read the article till the end.

Why to Backup Gmail Emails?

"Hello there, last week the Gmail server was at huge downtime. At that time I was at a directorial meeting discussing financial issues with the CEOs. Due to the Gmail server issue, I was not able to share important mails in the meeting, which causes too much trouble and I almost wasted 1 hour refreshing the Gmail account. This was the most embarrassing moment for me. Luckily Google resolved the issue later one and then, we'd finished our meeting. In order to not repeat this mess again, I want to keep a secure copy of Gmail backup to my local system. Kindly help me in saving and backing up Gmail emails to PC."

"How to download Gmail emails to computer with attachments? There are around 4k important emails stored in my company's Gmail account. We are switching from Gmail to Zoho Mail. Thus, I want to backup Gmail emails and move them to Zoho Mail. Any suggestions?"

The major purpose of keeping Gmail backup is to create a copy of mailbox folders that can be recovered in the event of a primary data failure. Primary data failure means a case or scenario where you won't able to access your Gmail account. Reasons may vary like server downtime, account hack, login trouble, etc. Thus, backup copies allow emails to be restored or accessed from an unplanned event.

Benefits of backup Gmail emails to computer are endless. The top best are listed below;

  • 1. To Access Gmail Messages Anytime & Anywhere.
  • 2. Backup Gmail Emails as a Mirror Copy.
  • 3. No Fear of Losing them from Hacking/Server Error.
  • 4. and many more.

Follow the below methods to backup emails from Gmail to computer safely.

Method 1. How to Download Gmail Emails to Computer

Download and Install Advik Email Backup Tool in your Windows machine. This ultimate wizard will save Gmail emails to the computer in bulk. With this software, you can export Gmail emails into various file formats such as PST, EML, MSG, MBOX, TGZ, XPS, CSV, DOC, etc.

Applies to: Both type of Accounts; Gmail and G Suite.

  • Maintain Folder Hierarchy
  • Preserve Email Key Elements and MetaData
  • 100% Safe and Secure Utility

download iconFREE DOWNLOADWindows 11/10/8/7


  • Enable Less Secure Apps from Google Security Settings in order to Sign into the Software
  • Also, make sure IMAP is enable in Gmail Account Settings

Steps to backup Gmail emails to computer are:

Step 1. Install and Run Advik Email Backup Tool in your Windows PC.

Step 2. Sign in to your Gmail account.

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Step 3. Select mailbox folders for backup.

how to backup gmail emails to computer

Step 4. Choose backup file format from menu.

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Step 5. Apply filter option if required. (For specific email backup)

how to backup emails from gmail to computer

Step 6. Choose output target location to save resultant file and click Backup button.

how to download gmail emails to computer

Now, the software will automatically start creating Gmail backup file to your personal computer.

Special Feature

  • *Backup multiple Gmail accounts in one single attempt
  • *Unlimited Email Backup without any Size Limit

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#1 Outlook Migration Tool

An ideal solution for Microsoft users to backup, convert and migrate Outlook emails. Transfer Outlook folders to any email service provider with ease. Also, convert Outlook emails to more than 20+ file formats.

Method 2: Backup Gmail Emails to Computer [Using Google Takeout]

Google Takeout is a free service by Google that allows you to backup complete Gmail data in one single file.

Steps to save all Gmail emails to pc are;

Step 1. Visit this link

Step 2. Sign in to your Gmail account

backup gmail emails

Step 3. Now select Gmail from menu and click Next.

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Step 4. Choose file type and click Create Export button.

how to backup gmail emails to computer

Now it may take upto 24 hours to generate backup file. You will receive a download link from where you can save or download Gmail archive.

backup gmail emails to pc

Using Google Takeout service, you will get Gmail backup in ZIP file format, that can later extracted to .mbox file .


  • *No Mailbox Folder Selection Option
  • *No Email Filter Option
  • *Backup Only INBOX Folder

Method 3: How to Backup Emails from Gmail Using MS Outlook

After creating backup of Gmail using above two methods, we had come up with another way to backup Gmail emails to computer. You can backup Gmail emails to PST using Outlook. Follow the below step by step guide to know how to download Gmail emails to PC in all.

Steps to create Gmail backup to local system are;

Step 1. First of all Go to Gmail Settings and enable IMAP and Less Secure Apps.

Step 2. Now, open Outlook application and click Add Account.

gmail backup tool

Step 3. Enter your Gmail login credentials and click Next.

best gmail backup tool

Step 4. After successfully login, go to Open & Export option.

download gmail emails to computer in all

Step 5. Click Export to a file and click Next.

how to save all gmail emails to pc

Step 6. Choose Outlook Data File (.pst) and click Next.

save gmail emails to computer

Step 7. Select "Includ Subfolders" and click Next button.

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Finished! This is how you can save Gmail emails to computer in the form of Outlook PST file.


  • *Sync Process may take 24-48 hours depending of mailbox size
  • *No Email Filter Option Available

It's Your Turn Now. Backup Gmail Emails to PC Safely

This article uncovers 3 Successful ways to backup Gmail emails to computer. You can now easily save your Gmail emails to PC without facing any trouble. As we had disclosed the top 3 ways to downlaod Gmail emails to local system.

download iconFREE DOWNLOADWindows 11/10/8/7

After implementing all the above backup solutions, it can be observed that creating Gmail archive using Advik Email Backup Tool is quite simple and reliable. An instant backup option is offered with email filtration and folder selection option.

Why Choose Gmail Backup Tool

The software is loaded with dozens of useful features that will surely amaze you.

  • Backup Gmail Emails to PC in 20+ File Formats Instantly
  • Maintain Mailbox Folder Hierarchy
  • Preseve and Hold Attachments
  • No Data Loss/modification will occur
  • Unlimited Email Backup with Multiple Accounts
  • Advance Email Filter Option
  • Compatible with Windows 11/10/8/7
  • Free Trial to export 25 emails to Gmail for FREE
  • Lifetime Validity of Tool

This Gmail Backup Wizard is one of the leading solutions globally to backup emails from Gmail to a computer or any local drive. No technical knowledge is required to operate this utility. What are you waiting for? Download the software now and save your Gmail mailboxes to pc securely.

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About Gmail Backup Tool

A useful toolkit to backup Gmail mailboxes to pc in various useful file formats

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